Last time I showed you how to Automate tasks in Mac OS with Automator. I used Automator to create a simple workflow that helps moving MP3 files to iTunes folder. Check that here.

Now I have another task to Automator.

This is the description of what I want to accomplish or the problem description if you prefer:

I often download some free legal MP3 files from the internet for evaluation, more specifically from Indie Rock Cafe (great great site by the way :D - check it out if you like Indie Rock music). I use IndieRockCafe mainly to discover bands that I’ve never heard about. It’s being a great experience so far. I’ve come to know some really good bands that, else I would never hear a song of theirs.

To download those MP3s I use DownThemAll that is a really nice piece of software that works beautifully with Firefox. I wrote about DownThemAll in Automate the download of a list of URLs/links. Although I didn’t write how to download only MP3 files with DownThemAll, this post gives you an idea about the purpose of DownThemAll. I’ll write about how to download only specific kind of files (MP3 in this case) using DownThemAll, but that’s another post. Probably I’ll detail this download process I’m mentioning here.

As I was telling you, I often do the same task, that is, I go to IndieRockCafe, click on DownThemAll icon in my Firefox toolbar and tada, the download of IndieRockCafe’s recently added MP3s just start. DownThemAll will download only page links that point to MP3 files saving these MP3 in a single folder called IndieRockCafe.

After the download I used to select all the files within that folder and drag and drop them inside an iTunes playlist called IndieRockCafe. iTunes is wise enough to tell me that some files are already part of the playlist and gives me the option to skip them adding only new files into that playlist. Doing so I always have a fresh playlist with the latest files of IndieRockCafe. It works, but it has a lot of manual steps.

Yesterday I thought: the above steps are a perfect fit to be automated with Automator.

Let’s create a workflow:

1 - Go to the Applications folder and select Automator.

2 - You’ll be presented with the following screen to choose a template for your workflow. Select Folder Action as the template.

Figure 1 - Types of templates available to create an Automator workflow (Folder Action)

3 - In Folder Action receives folders and files added to, select the folder you want. In my case it is the IndieRockCafe folder.

4 - Now select Music in Library list and then select Import Files into iTunes under the Actions list. Drag this action to the workflow area in the right.

5 - Select Existing playlist and the playlist you want the files to go to. As I wrote above I already have a Playlist called IndieRockCafe inside iTunes. So I selected it.

6 - Go to the File menu and select Save. Give the workflow an appropriate name, e.g. IndieRockCafe.

The following screenshot shows the Folder Action workflow configured:

Figure 2 - IndieRockCafe.workflow configured according to the six steps described above

7 - Now that the workflow is created, there’s a last step required to orchestrate things: go to the IndieRockCafe folder and right-click it. Select Services > Folder Actions Setup… Make sure you attach the IndieRockCafe workflow to this folder as shown in Figure 3:

Figure 3 - Attaching IndieRockCafe.workflow in Folder Actions Setup

Make sure you click the Enable Folder Actions checkbox too:

Figure 4 - Enabling Folder Actions and turning IndieRockCafe.workflow ON for the IndieRockCafe folder

… and we’re done! As you see this is totally life saver.

Every new MP3 that gets added in my IndieRockCafe folder through DownThemAll or that I manually place in this folder will be automatically added in IndieRockCafe playlist.

Task successfully automated!

I’m a music lover and I hope you can take advantage of it too.

Important
DownThemAll creates file segments ( *.dtapart files ) while downloading. DownThemAll splits the file into several parts and then downloads each segment of the file individually, which gives you better speed from servers, especially those that choose to limit your download speed. This behavior will cause the workflow created above to fail because iTunes won’t recognize those parted files when trying to import them. To solve this problem, do the following:

In Firefox Tools menu choose More dTa Tools and then select Preferences.

In tab Advanced and under Temporary files choose a directory to store those dtapart files. See screenshot below to have an idea:

Figure 5 - Using a temporary folder to store DownThemAll file parts or segments

Doing the above, DownThemAll will store those partial files in a separate folder. When it finishes downloading a file it will join its parts and then will move that file to the IndieRockCafe folder I specified in the workflow. Now iTunes will import the MP3.

Note
Folder action workflows are saved in
/Users/YourUserName/Library/Workflows/Applications/Folder Actions

Download
You can download this workflow at:
https://sites.google.com/site/leniel/blog/IndieRockCafe.workflow.zip

This one is about an incredible application that comes with Mac OS X. Its name is Automator.

Jesus Christ, this is a life saver app!

This is the description of Automator:

With Automator, you can accomplish time-consuming, repetitive manual tasks quickly, efficiently, and effortlessly. Automator lets you skip the complex programming and scripting that is normally required to create automations. Instead, you assemble individual steps into a complete task by dragging these actions into an Automator workflow. Automator comes with a library of hundreds of actions. And with the Watch Me Do action, you can record an action — such as pressing a button or controlling an application without built-in Automator support — and replay it as an action in a workflow.

I have lots of MP3 files that I need to go through analyzing if I really want to keep them in my media library. During the last year I stored all those MP3 in a folder and such a folder is now 55.56 GB and contains 11840 files to be precise. That’s a lot of MP3! I keep postponing this open/listen to task but today I thought I’d start. That’s where Automator fits the job.

In this post I’ll show you how to create a simple workflow that helps moving the MP3 files to iTunes folder /Users/leniel/Music/iTunes/iTunes Media/Automatically Add to iTunes. The folder Automatically Add to iTunes is a special folder that iTunes keeps watching for new files added to it. When a file is added in this folder, iTunes automatically adds it to the media library using MP3 metadata to organize the library. When added files will reside in /Users/leniel/Music/iTunes/iTunes Media/Music.

Let’s create the workflow:

1 - Go to the Applications folder and select Automator.

2 - You’ll be presented with the following screen to choose a template for your workflow. Select Service as the template.

Figure 1 - Types of templates available to create an Automator workflow

3 - In Service receives selected, select audio files. “In” select Finder.

4 - Now select Files & Folders in Library list and then select Move Finder Items under the Actions list. Drag this action to the workflow area in the right.

5 - In Move Finder Items select the folder where you want the files to be moved to. You also have the option of showing the action when the workflow runs.

6 - Go to the File menu and select Save. Give it an appropriate name as Add to iTunes and you’re done.

The following screenshot shows the Service workflow configured:

 
Figure 2 - Add to iTunes.workflow configured according to the six steps described above

Now, let’s use this service workflow. To do this, go to Finder and open any folder that contains audio files such as MP3. Right click the MP3 file and voila. Now there’s an extra context menu option called Add to iTunes. What a marvelous thing.

Figure 3 - Add to iTunes context menu option in Finder when right clicking MP3 file(s)

What happens when Add to iTunes is clicked? The workflow we created will be executed and the selected file(s) will be moved to the folder specified in the workflow, in this case /Users/leniel/Music/iTunes/iTunes Media/Automatically Add to iTunes.

As you see this is totally life saver.

I can play the MP3 in iTunes and if I decide that I want to keep it in my media library I just have to select Add to iTunes.

The possibilities with Automator are endless given the amount of options in its Library and Actions lists and workflow template types.

I hope you could get an idea of what Automator can do.

Updated on 12/16/2010

If you make a slight change in step 3 above you can have this workflow add not only audio files but even entire folders to iTunes and better yet, iTunes will ask if you want to replace existing files so that you don’t end up with duplicate files in your iTunes library. This is great.

So what do you have to do? Instead of audio files, select files or folders. Just this. Save the workflow. Now right click over any folder in Finder and you’ll see that you get a new menu option under Services called Add to iTunes.

Figure 4 - Add to iTunes context menu option in Finder when right clicking a folder

Notes
Service workflows are saved in /Users/YourUserName/Library/Services.

In prior versions of Mac OS, there was an option to save the workflow as a plug-in. This was necessary so that you could have a context menu option (right-click) in Finder to run the workflow. I tried to go this way but this option isn’t available in Mac OS X 10.6.4. I realized that I had to create a Service workflow when I read this question at Apple’s Support site: No Automator plug-in in 10.6?

Download
You can download this workflow at:
https://sites.google.com/site/leniel/blog/AddtoiTunes.workflow.zip

References
Automator - Your Personal Automation Assistant

Automator - Learn by example

Automator at Apple’s Mac OS – All Applications and Utilities

Automator article at Wikipedia